Create a deleted records "folder"
After deleting a record or a group of records, it would be helpful to have an accessible way to store what you have deleted, much in the way that a deleted e-mail goes to a trash folder. In some cases it may be best to deactivate, but when deleting during a project like merging documents, it would be helpful have that handy for future reference.
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Guest
- Aug 6 2012
Related ideas
This would be a great idea! I just deleted a record on accident when I was trying to break a link on a record. This can happen to all of us. If there was a trash bin or holding bin for like 30 days I could have went into the bin and restored the record. But now its a royal hassle and costs money to restore your record if you don't want to wipe out your NXT settings! Please Blackbaud Make a Trash Bin for the deleted records to hold them for 30 days in case you need to go back. For a Safety net because even the most seasoned RE user can delete a record on accident.
I'm confused. If you need them for future reference why would you delete them? If they were still in RE I can see mistakes happening where gifts/mail is credited/sent to 'deleted' record vs. the correct one.
Is there a reason you need the info on a deleted record?
It would be more of a "just in case I did something stupid" measure. The contents of a folder like that would be off-limits except by the administrator. And it could also be set to auto-trash after a set period of time.
We're doing a lot of clean-up, and I fret.
ps Meant to say merging records, not documents.
This would be helpful if needing to delete gift records to re-enter gift with different date or gift type as well. Would like to report on the "reversals" that are created.
A user would like for RE to maintain a history of deleted records and also record the user who deleted the record.
We are another user who would also like to be able to track a history of deleted records and record the user who deleted the record. We encountered a situation where some records may have been deleted on accident, but we cannot track down what happened and which user deleted those records. Blackbaud support staff suggested that we restore a backup file to locate the records that were deleted, but that does not help us resolve the question of how the records were deleted and by whom.
You are able to run a report in the RODBA Assistance Query Tool for this.
I agree, why isn't there an audit trail? Or is there and I am missing it?